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  • This position is full-time for 35 hours a week, from 9:00am until 5:00pm Monday to Friday. Occasional evenings and weekends will be required when we’re hosting events. The YK Chamber is offering a salary between $55,000 and $58,000, a parking spot in downtown Yellowknife, and full health and dental benefits.

    Interested candidates should submit their resume, cover letter, and 1 professional writing sample to ExecutiveDirector@YKChamber.com.

    Only those candidates selected for an interview will be contacted. No phone calls, please.

    Programs Coordinator Responsibilities:

    1. Event & Program Coordination:

    • Plan all approved Business Club Luncheons, Business After Hours, Lunch & Learn, and Small Business, Small Talk events
    • Coordinate the annual #ShopYK Passport campaign Shop Local Day, and other initiatives as required
    • Create event budgets and adhere to them
    • Assist with event planning for the AGM, Spring Trade Show, Trailblazers Women in Business Luncheon, Small Business Week Conference and Business Award Gala, and other events as required
    • Research potential event speakers and maintain an accurate database
    • Book and coordinate all special speakers and/or hosts
    • Coordinate invitations for media and local dignitaries
    • Update sponsorship benefit packages and approach potential sponsors
    • Follow through on sponsorship agreements
    • Make sales calls and follow-up on sales leads, especially related to the annual membership drive and Spring Trade Show
    • Assist with the event setup and teardown of the Spring Trade Show – Must be able to stand for long periods of time and carry 20 lbs
    • Responsible for the set-up of events, including bringing event supplies to the venue and ensuring they are returned to the office afterwards
       

    2. Communications

    • Prepare professional looking e-blasts with content provided by our members, and prepare e-blasts for the Yellowknife Chamber using Constant Contact
    • Work with our magazine publisher to ensure accuracy in our printed business directory
    • Ensure the website is kept up-to-date
    • Ensure communications follow the YK Chamber’s style guide – font, size and colors
    • Maintain an accurate online event calendar and encourage members to submit their events
    • Monitor local media sources for media coverage and share coverage through appropriate communication channels (social media, website)
    • Prepare bi-monthly newsletter for approval
    • Using HootSuite, schedule social media posts for Facebook, Twitter and LinkedIn
    • Create and manage Facebook events
    • Respond to comments and messages on Facebook, ensuring our respond rate remains at 100%
    • Using an assigned budget, create advertising plans and facilitate with vendors
    • Using Adobe Creative Cloud, create entry-level graphic design content including newspaper advertisements, signage, social media images and other material as required
    • Prepare written communications including press releases, reference letters for members, and speeches
    • Coordinate and organize Business Award Gala nominations and supplementary documentation
    • Create interesting and effective marketing campaigns for membership growth, the Spring Trade Show and the YK Chamber’s travel program
    • Participate in Chamber of Commerce Executives of Canada (CCEC) webinars and Peer groups to learn best practices and suggestions for implementation
    • Launch the ‘Your YK Chamber’ social media campaign, which will include photographing and interviewing local businesses
       

    3. Membership & Benefits

    • Manage the annual Member2Member discount program
    • Work with the Chambers Plan, UPS and First Data to increase enrollment numbers
    • Assist in annual membership renewal, as directed
    • Participate in the recruitment of new members
    • Update ChamberMaster and Constant Contact to ensure our databases are accurate, as needed
    • Research and propose potential new membership benefits
       

    4. Special Projects

    • The Programs Coordinator will be responsible for cleaning and organizing our basement storage facility. This will require filing and organizing documents, preparing documents for shredding, sorting through storage bins and disposing of unnecessary clutter.
       

    5. Perform administrative duties in the absence of the part-time Executive Assistant

    6. Perform additional duties as required by the Executive Director

    The ideal candidate will have:

    • An undergraduate degree or college diploma
    • At least 2 years’ experience in Communications
    • Very strong written communications skills
    • Experience with Adobe Creative Cloud
    • Strong organizational skills and the ability to multi-task
    • A passion for creativity
    • The ability to stand for long periods of time and carry 20 lbs, and
    • A valid driver’s license and reliable transportation

     

    Download the job description as a .PDF here.